[Webinar] Getting Started on HR Service Management July 24th, 2024.

User Governance Automation: Integrating PingOne with Jira Service Management

One of the common HR service use cases is to automate user governance. This requires native integration from Jira Service Management to Identity providers. In this article, we are going to cover PingOne integration, how-tos, and benefits.

Common HR Service Requests

  • Create User
  • Disable User
  • Provision Groups for User
  • Remove User from a Group

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For our example, let’s use the fictional company with the following details:

  • Company Name: Onbees Inc
  • Terminate: John Smith
  • Identity Management Provider: PingOne

As part of the termination process, we need to disable the user in PingOne so that all internal IT access is terminated. Also, we want to execute this task on the termination date at 5 PM in the user’s time zone.

Flow Configuration

Using, OnRamp we can create a flow with a specific task to disable user in PingOne.

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We can use the task condition feature to setup to disable the user exactly at 5PM user’s time zone. Please refer to the screenshot for the configuration.

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PingOne Configuration

1. Create a New Application: Select type “Worker”

2. Assign Roles: Click on Roles and assign appropriate roles to the application, e.g., Identity Admin

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3. Set Configuration: Click on the Configuration tab and set the Request Type to Token – Select Grant Types: Implicit and Client Credentials – Click Save

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Your configuration should look like the example below. You can then copy the Client ID, Client Secret, and Environment ID.

ping3.png

For more information refer to PingOne documentation – link.

Automation Using OnLink

1. Create Connection in OnLink: Click on OnLink (from Apps – Manage your apps menu) Create a new connection with the above information – Client ID, Client Secret and Environment ID

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2. Once the connection is estalished using OnLink, you can access the methods within the Workflow under Post Function. You have full flexibility on when to invoke the methods and add human approval, if required. Screenshot below highlights the methods supported.

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Conclusion

Say goodbye to manual data updates and hello to a seamless user governance automation by freeing up HR & IT to focus on high-value tasks.

Ready to transform your HR Service Management? Get started with OnLink today!